The tasks of a secretary are management of files, calls, correspondence, emails, agendas and sums in trust, coordination of appointments, research and layout of deeds, submissions to clients, verification of real estate files, basic accounting and invoicing, emails, faxes, calls and voice messages, preparation of shipments, detailed invoicing, priority files, directing customers, various printings, participation in working committees and statutory meetings and making payments.
A private company will seek to produce and sell or offer a service, while a public body will carry out public service missions for the general interest. Moreover, the two sectors will not have the same management in terms of human resources.
The secretary must therefore have a very good ability to listen, understand and react. In addition, assistants must be able to accurately relay messages and information. Therefore, excellent communication skills are essential to be able to carry out the mission. The responsibility of a secretary, also known as an administrative assistant, may go beyond just answering phones and taking messages. Secretaries are frequently in charge of ensuring that office administration and operations about office.
The profession is particularly exposed to musculoskeletal disorders of the upper limbs (particularly carpal tunnel syndrome, osteoarthritis of the elbow, wrist and fingers) and cervico-dorso-lumbar pain. These risks are related to the constraint of a seated posture and the repetitive movements it induces. Visual fatigue is also a risk related to screens, as is hearing impairment, when the secretariat is so standard.
The baccalaureate pro office, the baccalaureate pro administration of public services or the baccalaureate pro science and technology of management and management specializing in human resources and communication (STMG) also make it possible to become a secretary.
1. Adaptability Everyone agrees that a good employee must be able to adapt quickly to changes that constantly disrupts the workplace. 2. Learning ability Throughout your career, you will have to be curious, eager to learn, and you will have to constantly perfect your knowledge. You thus demonstrate your openness and your desire to evolve. 3. Initiative Companies need proactive people who take the charge of their tasks. 4. Maturity Maturity is not a question of age.
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